Website information
Privacy & enquiries
Updated 2 October 2026
What this website does
VanillaScope currently provides practice information and ways to contact the practice by email and enquiry forms. Client and practitioner portals are planned for a later launch. This website does not ask you to create an account, upload care records or make a payment.
When you contact us
Email links open your email application. Nothing is sent by clicking the link alone. If you send an email, the practice receives your email address and the contents you choose to include, through its Gmail mailbox. These details are used to respond to and manage your enquiry. Please do not include identity documents, session transcripts or detailed medical history in an initial enquiry.
Collaboration enquiries
Your organisation, contact details, role, location, format, timing, requirements and relevant event or hospital collaboration details are stored in Google Cloud Firestore with your consent version and submission time. Authorised practice staff use them to review and respond to your proposal. An optional EmailJS notification may send these enquiry details to the practice mailbox. You receive a reference once the save is confirmed. No partnership or booking is created, and you are not subscribed to marketing. Do not include patient records, employee health information or confidential case details. Contact the practice to request a correction or deletion.
Therapist applications
When you apply to join the therapist portal, your contact details, country, professional role, qualifications, registration status, experience, languages, areas of practice, approach, availability and motivation are stored in Google Cloud Firestore with your consent version and submission time. Authorised practice staff review this information for potential onboarding and may contact you about your application. An optional EmailJS notification may send application details to the practice mailbox. You receive a reference after the save is confirmed. Submission does not create an account, guarantee selection or subscribe you to marketing. Please do not include client records, identity documents or confidential case details. Contact vanillascope01@gmail.com to ask about correcting or deleting your application.
International enquiry form
When you submit the international form, your name, email, country, city or time zone, preferred language, consent version and submission time are stored in Google Cloud Firestore for the practice to review and respond to your enquiry. After a confirmed submission, you receive an enquiry reference. Jahnavi discusses fees directly during the introductory call. An enquiry notification may also be sent through EmailJS to the practice mailbox. No account is created, and the enquiry is not sent to the AI companion. This form does not subscribe you to marketing messages.
Technical information
The website is served through Google Firebase Hosting, and its fonts are loaded from Google Fonts. Your browser sends the technical information needed to request those resources, including your IP address. A country-level hosting hint is used to choose regional information; it is not a check of eligibility for care. We do not request your precise location.
Advertising and AI
This marketing release does not run advertising pixels, visitor analytics, account sign-in or the AI companion. Enquiry emails are not automatically sent to an AI model. We do not sell enquiry information or add enquirers to a marketing mailing list through this website.
Access and retention
Practice personnel handling enquiries and the infrastructure providers involved in delivering the website, enquiry storage and email may process the information needed for those purposes. Contact the practice to ask what enquiry information is held, request a correction or deletion, or discuss retention. If an enquiry becomes part of ongoing care, record handling and confidentiality should be discussed before care begins. Existing practice records are not erased by this website update.
Privacy contact
Email vanillascope01@gmail.com with a privacy question or request. Do not send a photo ID by email merely to make a request; the practice can discuss appropriate verification if needed.
Urgent support
Email and this website are not continuously monitored. If you need immediate assistance, contact local emergency services or use the crisis resources below.